ADMINISTRATIVE ASSISTANT

University of Maryland Extension Frederick , MD Full-time Administration / Clerical

Posted on May 15, 2024

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FT ADMIN ASSIST, UNIV OF MD EXTENSION-FREDERICK COUNTY

Posting Details

Position Number:	103599
Title:	Administrative Assistant I
Functional Title:	Administrative Assistant I (4-H Youth Development)
Category Status:	20-Nonexempt,Regular
Applicant Search Category:	Staff
University Authorized FTE:	1.000
Unit:	AGNR-UME-Frederick
Hiring Range Minimum:	38732
Hiring Range Maximum:	46478
Benefits Summary	Top Benefits and Perks: Nonexempt Benefits Summary
Campus/College Information:	Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks	Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.
Position Summary/Purpose of Position:	This position is located at the University of Maryland Extension office in Frederick, Maryland. Under general supervision, provides moderately complex administrative, secretarial and clerical support to assigned faculty. Work requires thorough knowledge of the organization and programs where assigned and involves moderate participation in the work of the supervisor and staff. Incumbents have responsibility for office operations and function independently where procedures have been established. This position reports directly to the Area Extension Director.
Minimum Qualifications:	Education: High School Diploma or GED. Experience: 2 years experience providing administrative support. Other: Applicants may be required to complete the institution’s required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency. Required Knowledge, Skills, and Abilities: General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effective both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions. Other: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
Preferences:	Preferences: Excel, Access, Publisher, PowerPoint, Google Suite, Adobe Suite, social media platforms and Canva. Excellent listening and communication skills (both written and oral) with ability to understand and follow detailed instructions. Ability to interact with the public and co-workers in a courteous and pleasant manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions. Self-motivated, and able to work well independently, with limited supervision. Knowledge of University of Maryland Extension programs, either as a participant or as a volunteer.
Additional Certifications:	This position is subject to a Criminal History Record Check. Employment is contingent upon successful completion and clearance of the Criminal History Record Check.
Additional Information:	Job Responsibilties: Screens telephone calls and visitors, taking care of routine matters. Answers inquiries following general instructions and departmental procedures. Schedules and coordinates meetings and appointments of assigned educators. Calls attention to appointments and assembles background materials. May attend meetings and prepare notes as requested. Gathers and consolidates data for reports on the basis of general instructions. Composes responses to routine inquiries in accordance with general instructions of assigned staff. Reviews and edits outgoing correspondence for format, typographical and grammatical accuracy, and conformance with procedures. Prepares and reviews newsletters, manuscripts, correspondence, charts, forms and other materials from copy created by others using automated office equipment. Proofreads materials for accuracy and clarity. Ensures confidentiality of information. Relays messages and instructions between supervisor and others, exercising independent judgment and initiative where guidelines and procedures have been established. Supports office by using automated equipment such as personal and networked computers and printers, copy equipment, voice messaging and electronic mail systems, and telephone equipment. Maintains the volunteer tracking system and volunteer background check notifications including meeting deadlines. Other duties as assigned.
Job Risks	Not Applicable to This Position
Physical Demands	The position will frequently exchange information through verbal and written communication, with individuals of various ages, socio-economic, and educational backgrounds. Visual acuity is required to review and/or analyze written reports, spreadsheets, data and figures for accuracy. This position will also research information and prepare written materials and presentations for annual reports, budget presentations, and/or Advisory Council or staff meetings. Extensive viewing of a computer screen is normal. Ability to lift and carry small parcels, packages, and other items (up to 20 lbs.) between offices.
Posting Date:	05/15/2024
Closing Date:	05/29/2024
Open Until Filled	No
Diversity Statement:	The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

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